Operational Review Committee Archive

In light of the change in Government guidance the decision has been taken, following consultation with the Chair of the Operational Review Committee, to POSTPONE the meeting that was scheduled to be held 25th March 2020.

I apologise for any inconvenience caused.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meetings held on the 11 December 2019

4. To consider the following reports:
01/20 Working with Schools – Responding to the challenges of the new Curriculum for Wales
The report provides Members with a review of the Authority’s education work and in particular provides an update on how our services in this area are responding to the challenges of a new Curriculum for Wales.

02/20 Reducing Light Pollution
The report informs Members of the Pembrokeshire Light Pollution Partnership and the partnership paper ‘Starry Skies Pembrokeshire’.

03/20 Performance Report for the Period ending 31 January 2020
The report presents the performance to date up to 31 January 2020 and includes quarter 1 – 3 statistics (April – December) for some data sets.

04/20 Risk Register
To ask Members to consider the latest risk register

5. To receive a presentation on the key marketing activities associated with the Celtic Routes Initiative

6. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meetings held on the 25 September 2019

4. To consider the following reports:
13/19 Pathways Project – Review After 2 Years Delivery
The report provides an update for Members on the Pathways Project

14/19 Volunteering
The report provides an update to Members on Volunteering

15/19 Oriel Y Parc – Future Priorities
The report seeks to update Members on future priorities for Oriel y Parc as captured in the business plan.

16/19 Performance Report for the Period ending 31 October 2019
The report presents the performance to date up to 31 October 2019 and includes quarter 1 and 2 statistics (April – September) for some data sets.

17/19 Risk Register
To ask Members to consider the latest risk register

5. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meetings held on the 5 June and 12 June 2019

4. To consider the following reports:

08/19 Conservation Report 2018 – 2019
The report sets out the outcomes achieved for this National Park through our conservation work during the financial year 2018-2019.

09/19 Community Archaeology Report 2018 – 2019
The report sets out the work and outcomes of the Pembrokeshire Coast National Park Authority’s archaeology section for the financial year 2018 – 2019.

10/19 Adopting Visitor Safety Principles at PCNPA
The report sets out the Authorities approach to Visitor Safety, outlining the key principles now embedded in its Health and Safety Policy.

11/19 Performance Report for the Period ending 31st July 2019.
The report presents the performance to date up to 31st  July 2019 and includes quarter 1 statistics (April – June) for some data sets.

12/19 Risk Register
To ask Members to consider the latest risk register

5. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 27 March 2019

4. To consider the following reports:

05/19 CASTELL HENLLYS
To update members on current operations at Castell Henllys, recent developments, future plans and partner projects

06/19 PERFORMANCE REPORT FOR THE PERIOD ENDING 31st March 2019.
The following report presents the performance for the full financial year – April to March 2018/19 and includes Q4 data (January – March) for the majority of data sets.

07/19 RISK REGISTER
To ask Members to consider the latest risk register

1. To appoint a Chair for the ensuing year

Nomination received:  None
2. To appoint a Deputy Chair for the ensuing year

Nomination received:  None

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 12 December 2018

4. To consider the following reports:

01/19 Update on Wales Coast Path Promotional Strategy
To provide Members with an update on the work undertaken by Pembrokeshire Coast National Park Authority to promote the Wales Coast Path

02/19 Performance Report for the Period Ending 31 January 2019
The performance report follows the structure of the Corporate and Resources Plan for 2018/19.

03/19 Risk Register
Members are asked to consider the latest
risk register

04/19 Development Management online search facility
To give a quick practical demonstration and update to Members of the new online search facility we have for planning applications.

5. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 26 September 2018

4. To consider the following reports:

14/18 European Marine Sites around the Pembrokeshire Coast
A report on the National Park Authority’s contribution to management of European Marine Sites around the Pembrokeshire Coast.

15/18 Public Path Orders and Public Path Creation Agreements
This report for information updates Members on the Public Path Orders and Public Path Creation Agreements made by the National Park Authority during 2018.

16/18 Review of Summer Ranger Provision North and South Pembrokeshire
The report provides Members with a review of the 2018 season for the North and South Seasonal Summer Ranger roles.

17/18 Performance Report for the Period Ending 31 October 2018
The report presents the performance to date for the objectives set out in the Corporate Plan 2017/18

18/18 Risk Register
Members are asked to consider the latest risk register

5. To delegate any issues for consideration by the Continuous Improvement Group.

1. To elect a Chairman for the ensuing year
Nomination received:  None

2. To elect a Deputy Chairman for the ensuing year
Nomination received:  Councillor S Yelland

3 To receive apologies for absence

4. To receive any disclosures of interest by Members or Officers in respect of any item of business

5. To confirm the minutes of the meeting held on the 13 June 2018

6. To consider the following reports:

10/18 Pathways Project – review after 1 year delivery
The report provides an update to Members on the Pathways Project

11/18 Planning Enforcement
The report informs Members of planning enforcement performance and proactive enforcement which is taking place in Pembrokeshire Coast National Park.

12/18 Performance Report for the Period Ending 31 July 2018
The report presents the performance to date for the objectives set out in the Corporate Plan 2017/18

13/18 Risk Register
Members are asked to consider the latest risk register

7. To receive a presentation by Steve Jones, Operations Manager on the Digital Park Project which will outline how we are transforming our workflows from paper to digital, to ensure the Countryside Management Team delivers efficiently and effectively, remaining fit for purpose in a world of ever changing demand.

8. To consider possible items for future meetings:
• Review of the Summer Rangers
• Public Path Creation Orders Annual report
• Wales Coast Path Promotional Strategy

9. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 7 March 2018

4. To consider the following reports:
05/18 Castell Henllys
The report updates Members on current operations at Castell Henllys, recent developments, future plans and partner projects.

06/18 Commercial Activity in the Centres
The report updates Members with recent, current and future commercial activity in the Centres.

07/18 Conservation Land Management Report 2017 – 2018
The report sets out what outcomes are being achieved for this National Park through our conservation and historic environment work.

08/18 Performance Report for the Period Ending 31 March 2018
The report presents the performance to date for the objectives set out in the Corporate Plan 2017/18

09/18 Risk Register
Members are asked to consider the latest risk register

5. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 6 December 2017

4. To consider the following reports:

01/18 The Management of the Pembrokeshire Coast Path National Trail
The report updates Members on the management of the Pembrokeshire Coast Path National Trail and outlines some of the challenges the National Park Authority faces in managing the National Trail.

02/18 Health And Well-Being Initiatives
A report is provided on the Draft Report: National Parks Wales: Together for Health and Well-being Delivering Priority Actions and Case Studies February 2018 ‘with specific reference on work completed which meets the Priority Actions.

03/18 Performance Report for the Period Ending 31 January 2017/18
The report presents the performance to date for the objectives set out in the Corporate Plan 2016/17

04/18 Risk Register
Members are asked to consider the latest risk register

5. To receive a presentation by the Authority’s Communications Officer and Estates Officer to explain the Authority’s approach in response to requests to film within the National Park.

6. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 6 September 2017

4. To consider the following reports:

15/17 Conservation Land Management Report 2016 – 2017
The report sets out what outcomes are being achieved for this National Park through our conservation and historic environment work.

16/17 Oriel y Parc Visitor Centre and Gallery
The report updates members on current operations at Oriel y Parc, recent developments, future plans and partner projects.

17/17 Review of New Approach to Providing Information in Tenby and Saundersfoot
This report provides Members with a review of the Tenby and Saundersfoot Summer Ranger role trialled in 2017

18/17 Performance Report for the Period Ending 31 October 2017
The report presents the performance to date for the objectives set out in the Corporate Plan 2016/17

19/17 Risk Register
Members are asked to consider the latest risk register

5. To receive a presentation on Legislative Changes in Data Protection

6. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 5 July 2017

4. To consider the following reports:

12/17 Newport Tourist Information Centre
The report provides Members with an overview of the performance of the Park Authority’s Tourist Information Centre (TIC) in Newport over the last three financial years.

13/17 Performance Report for the Period Ending 31 July 2017
The report presents the performance to date for the objectives set out in the Corporate Plan 2016/17

14/17 Risk Register
Members are asked to consider the latest risk register

5. To delegate any issues for consideration by the Continuous Improvement Group.

1. To elect a Chairman for the ensuing year
Nomination received:  None

2. To elect a Deputy Chairman for the ensuing year
Nomination received:  None

3. To receive apologies for absence

4. To receive any disclosures of interest by Members or Officers in respect of any item of business

5. To confirm the minutes of the meeting held on the 22 March 2017

6. To consider the following reports:

06/17 Carew Castle and Tidal Mill
The report updates Members with current operations at the Carew site, recent developments and future plans.

07/17 Skills in Action traineeship – project review
The report provides an update and review of the National Park Authority’s traineeship scheme, Skills in Action.

08/17 The Maintenance of National Park Authority Buildings – Annual Report 2016 / 17
The report presents the 2016/17 Annual Report and updates Members of current works and future priorities for investment.

09/17 Pwyth Mewn Pryd – Stitch in Time Project Update
This report accompanies a presentation by the Project Coordinator on the Pwyth mewn Pryd – Stitch in Time project.

10/17 Performance Report for the Period Ending 31 May 2017
The report presents the performance to date for the objectives set out in the Corporate Plan 2016/17

11/17 Risk Register
Members are asked to consider the latest risk register

7. To consider the forward work programme for the ensuing year

8. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 7 December 2016

4. To consider the following reports:

01/17 Assessing the Work of the National Park Warden Service
The report provides Members with an update and assessment of the work of the National Park Authority Warden Team in managing the facilities and assets of the organisation and delivering a commissioned programme of practical work for the Park Direction Team.

02/17 A review of the Interpretation work of Pembrokeshire Coast National Park Authority
The report summarises the work of the Interpretation Officer(s) working for Pembrokeshire Coast National Park Authority.  A presentation will be provided to members of the Operational Review Committee to illustrate the range and reach of the work undertaken.

03/17 Performance Report for the Period Ending 31 January 2017
The report presents the performance to date for the objectives set out in the Corporate Plan 2016/17

04/17 Risk Register
Members are asked to consider the latest risk register

05/17 Overview of the recent Constable exhibition at Oriel y Parc
The report updated Members on the success of the recent Constable exhibition held at Oriel y Parc in conjunction with Tate and National Museum Wales.

5. To note the diagram outlining the linkages between the Authority’s plans

6. To review the terms of reference of the Committee and make any recommendations for their amendment to the National Park Authority

7. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 21 September 2016

4. To consider the following reports:

15/16 Review of Evaluation Undertaken with Service Users of Pembrokeshire Coast National Park Authority’s Walkability Initiative
The report provides information with regard to evaluation of the Walkability initiative and provides the background to a presentation by service users in relation to the project.

16/16 An update on the Activity of Youth Rangers in and around Pembrokeshire Coast National Park Combined with a Presentation from Members of the Group.
The report provides Members with information regarding PCNPA’s Youth Rangers group; participating young people will be present to give their perspective on involvement with the group.

17/16 Connectivity and the Land Management Programme
Landscape connectivity refers to the degree to which the landscape permits the movement of species. This report provides an update on the legislative requirements regarding connectivity and how the NPA’s land management programme takes account of connectivity in the selection and management of sites.

18/16 Performance Report for the Period Ending 31 October 2016
The report presents the performance to date for the objectives set out in the Corporate Plan 2016/17

19/16 Risk Register
Members are asked to consider the latest risk register

5. To delegate any issues for consideration by the Continuous Improvement Group.

6. To receive a presentation on the Country Path User Survey 2015-16 (Report 20/16)

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 29 June 2016

4. To consider the following reports:

10/16 Performance Report for the Period Ending 31 July 2016
The report presents the performance to date for the first four months of the new financial year for the objectives set out in the Corporate Plan 2016/17

11/16 Review of the National Park Authority’s Education Services
The report provides a review of the Authority’s education work and identifies actions in response to changes in the education sector both locally and nationally,  ensuring that our provision remains appropriate to the intended audience whilst reflecting the objectives of the Park Authority in communicating with the learning community.

12/16 Partnership Work in Relation to Recreation Management, with a Focus on Work at Castlemartin
The report provides Members with an update on the Castlemartin Ranger partnership, managed by the Authority and part-funded by the Ministry of Defence’s Conservation Stewardship Fund and a Joint Working Partnership with Natural Resources Wales.

13/16 Conservation Land Management Report 2015 – 2016
The attached Report sets out what outcomes are being achieved for this National Park through our conservation land management work.

14/16 Risk Register
Members are asked to consider the latest risk register

5. To delegate any issues for consideration by the Continuous Improvement Group.

1. To elect a Chairman for the ensuing year

2. To elect a Deputy Chairman for the ensuing year

3. To receive apologies for absence

4. To receive any disclosures of interest by Members or Officers in respect of any item of business

5. To confirm the minutes of the meeting held on the 20 April 2016

6. To receive a presentation from Pembrokeshire Coastal Forum

7. To consider the following reports:

06/16 SDF Project 0343: Pwyth Mewn Pryd/Stitch in Time – Update
This report provides Members with an update on the Pwyth mewn Pryd/Stitch in Time project, managed by the Authority and funded by the Sustainable Development Fund.

07/16 Use of Affordable Housing S106 Contributions in Pembrokeshire
Members are requested to note the Pembrokeshire County Council framework on use of Affordable Housing Contributions

08/16 Risk Register
Members are asked to consider the latest risk register

09/16 Performance Report for the Period Ending May 2016
This report considers the performance to date for the Park Direction, Delivery and Discovery Teams for the period ending May 2016

8. To receive a presentation by the Communications Team on media monitoring

9. To agree items for consideration at the next meeting.

10. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 9 December 2015

4. To consider the following reports:

01/16 Review and evaluation of the Your Park project (Big Lottery funded from June 2012 to March 2016).
The report provides Members with a review of the Big Lottery funded Your Park project following its completion in March of 2016 after more than three and half years of project delivery.

02/16 Penlan Habitat Recreation Project: Extended Phase 1 Survey, Condition Assessment and Recommendations for Future Management
In 2015, ten years since the completion of the project an external consultant was commissioned to conduct a vegetation survey and biodiversity assessment of the newly created habitats within the project area.  This report presents those findings along with a discussion on options for the future management of Penlan.

03/16 2015 Chough Surveillance Report
The National Park Authority has played a key role in the annual surveillance of breeding Choughs in the National Park. This report presents the findings of the 2015 Annual Chough Surveillance Program which presents a picture of continued recovery following poor winters in 2009/10 and 2010/11.

04/16 Risk Register
Members are asked to consider the latest risk register

05/16 Performance Report for the Period Ending 31 March 2016
This report considers the performance to date for the Park Direction, Delivery and Discovery Teams for the period ending 31 March 2016

5. To agree items for consideration at the next meeting.

6. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 9th September 2015

4. To consider the following reports:

16/15 Performance Report for the Period Ending 31st October 2015
This report considers the performance to date for the Park Direction, Delivery and Discovery Teams for the period ending 31st October 2015.

17/15 Risk Register
Members are asked to consider the latest risk register

18/15 Sustainable Events Guidance
This report explains the ‘sustainable event guidance’ developed by the Authority relating to organised recreational outdoor active events in the National Park.

19/15 Barn Owl Nest Box Use
Since 2009 the National Park Authority has supplied barn owl nest boxes to landowners to be put up at localities around the county and within the national park.  In 2014 the boxes were inspected and this report summarises the findings.

20/15 Performance Report on the Arts Development Programme at Oriel y Parc to 30 November 2015
Oriel y Parc is responsible for producing and managing the wider arts programme that sits alongside the Main Gallery exhibition and promotes engagement with and interpretation of the culture, heritage, landscape and environment of the National Park, as well as supporting and promoting the artistic and cultural life of the National Park.  The report presents the progress to date of the arts development service at Oriel y Parc.
(Report to follow)

21/15 Working with Natural Resources Wales
The report sets out the many areas of work where the Authority liaise with Natural Resources Wales.  It provides a context for Natural Resources Wales’ attendance at the meeting today.

5. To agree items for consideration at the next meeting.

6. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 1st July 2015

4. To consider the following reports:

13/15 Performance Report for the Period Ending 31 July 2015
This report considers the performance to date for the Park Direction, Delivery and Discovery Teams for the first four months of the financial year.

14/15 Risk Register
Members are asked to consider the latest risk register

15/15 Review of Social Inclusion
This report outlines the contribution of the Delivery and Discovery Teams to meeting the Authority’s strategic social inclusion priorities.

5. To agree items for consideration at the next meeting.

6. To delegate any issues for consideration by the Continuous Improvement Group.

7. To consider a report by the Head of Discovery advising Members of the proposed marketing of the Oriel y Parc Café franchise

1. To elect a Chairman for the ensuing year

2. To elect a Deputy Chairman for the ensuing year

3. To receive apologies for absence

4. To receive any disclosures of interest by Members or Officers in respect of any item of business

5. To confirm the minutes of the meeting held on the 22 April 2015

6. To receive a presentation by Roger Thomas, Chair of Coed Cymru on Coed Cymru’s view of Cilrhedyn

7. To consider the following reports:

09/15 Land management outcomes achieved with landowners in the National Park
This report considers what outcomes are being achieved for this National Park through our work with landowners

10/15 Planning: Customer survey
This report provides Members with details of a proposed Wales-wide generic planning customer survey

11/15 Performance report for the period ending 31 May 2015
This report considers the performance to date for the Park Direction, Delivery and Discovery Teams for the first nine months of the financial year

12/15 Risk Register
Members are asked to consider the latest risk register

8. To agree items for consideration at the next meeting.

9. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 28 January 2015

4. To receive a a joint presentation by Alan Turner (PCC) and Marie Edwards (PCNPA) detailing how our combined marketing efforts complement each other and, in turn, help to promote Pembrokeshire and the National Park as a key tourism destination.

5. To consider the following reports:

05/15 Performance Report for the Period Ending 28th February 2015
This report considers the performance to date for the Park Direction, Delivery and Discovery Teams for the first nine months of the financial year.

06/15 Risk Register
Members are asked to consider the latest risk register

07/15 Review of Destination Pembrokeshire
Members are asked to consider a draft paper outlining future options for the work of the Destination Pembrokeshire Partnership – comments will be used to inform the final report currently being produced by Hurio Ltd. which will be available to key partners from the 17th April onwards.

08/15 Community Engagement Strategy
The report provides a brief overview of the Authority’s community engagement work to date plus an opportunity for Members to comment on the draft Community Engagement Strategy.

5. To receive a verbal update from the Estates Officer on the Cilrhedyn Woodland Centre.

6. To agree items for consideration at the next meeting.

7. To delegate any issues for consideration by the Continuous Improvement Group.

1.    To receive apologies for absence

2.    To receive any disclosures of interest by Members or Officers in respect of any item of business

3.    To confirm the minutes of the meeting held on the 15 October 2014

4.    To consider the following reports:

01/15 Performance Report for the Period Ending 31st December 2014
This report considers the performance to date for the Park Direction, Delivery and Discovery Teams for the first nine months of the financial year.

02/15 Historic Buildings at Risk Update
The purpose of this report is to Inform Members of the increase in the number of listed buildings considered at risk within the National Park.

03/15 Public Rights of Way Delegation Agreement
To update Members on progress in seeking a formal variation of the Public Rights of Way Delegation Agreement with Pembrokeshire County Council.

04/15 Destination Management Plan
The report provides Members with an overview of Pembrokeshire Coast National Park Authority’s contribution to tourism development in Pembrokeshire.

5. To consider the Forward Work Programme for the ensuing year.

6. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 9th July, 2014

4. To consider the following reports:
03/14 Performance Report for the Period Ending 31st August 2014
This report considers the performance to date for the Park Direction, Delivery and Discovery Teams for the first five months of the financial year.
04/14 Audit of Planning
To advise members of the current Audit into the National Parks Planning Service
05/14 Public Rights of Way Delegation Agreement
To update Members on progress in seeking a formal variation of the Public Rights of Way Delegation Agreement with Pembrokeshire County Council.

5. To consider a Forward Work Programme

6. To delegate any issues for consideration by the Continuous Improvement Group.

1.      To appoint a Chairman for the ensuing year

Nomination received:             None

2.      To appoint a Deputy Chairman for the ensuing year

Nomination received:             None

3.    To receive apologies for absence

4.    To receive any disclosures of interest by Members or Officers in respect of any item of business

5.    To consider the following reports:

01/14 Performance Report for the Period Ending 31st May 2014

This report presents the progress during the quarter for the key actions and success measures set out in the Corporate Strategy.

02/14 Outcomes Achieved By Reorganising How We Deliver Park Purposes

This report considers what the outcomes have been from the Authority’s re-organisation of how practical land conservation, public rights of way and countryside access and archaeology work is done by the Authority.  It highlights benefits and identifies where issues still need to be addressed under the current structure and approach adopted

6.    To delegate any issues of concern to the Continuous Improvement Group for consideration