Audit and Corporate Services Review Committee Archive

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 6 November 2019

4. To receive the reports of the meeting of the Health and Safety Group held on 5 December 2019

5. To consider the following reports:
01/20 Internal Audit Block 2 Report
The report is the outcome of work completed against the Block 2 of the 2019/20 operational audit plan previously approved by the Authority’s Audit and Corporate Services Review Committee

02/20 Performance Report for the period ending 31 December 2019
This report considers performance against the objectives set out in the Corporate Plan for the period ending 31 December 2019

03/20 Annual Audit Letter 2018-19
The Auditor General for Wales’ Annual Audit letter details his statutory responsibilities under the Public Audit (Wales) Act 2004 and the Code of Audit Practice.

04/20 Annual Governance Statement
The Authority is required to produce an Annual Governance Statement and Members are invited to contribute to and shape the contents of the attached draft 2019/20 statement

05/20 Budget Performance Report 9 Months to December 2019
This report presents budgetary performance information for the period to December 2019

06/20 Risk Register
Members are asked to consider the latest Risk Register

6. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 10 July 2019

4. To receive the report of the meeting of the Health and Safety Group held on 11 July 2019

5. To consider the following reports
15/19 Internal Audit Report 2019/20
The report presents the outcome of work completed against the Block 1 of the 2019/20 operational audit plan previously approved by the Authority’s Audit and Corporate Services Review Committee.

16/19 Improvement Plan Certificate
Receipt by the Authority of the Improvement Plan Certificate from the Wales Audit Office is reported.

17/19 Well Being Objectives 2017/18 Self Reflection Feedback For Pembrokeshire Coast National Park Authority from Future Generations Commissioner for Wales
The Authority has received feedback on our self-reflection toolkit submission to the Future Generations Commissioner and been advised by the Future Generations Commissioner to feed it back to an appropriate Board level, in our case to our Members.

18/19 Performance Report for the period ending 30 September 2019
This report considers performance against the objectives set out in the Corporate Plan for the period ending 30 September 2019.

19/19 Budget Performance Report for the 6 Months to September 2019
This report presents budgetary performance information for the period to September 2019

20/19 Adopting Visitor Safety Principles at PCNPA
The report sets out the Authorities approach to Visitor Safety, outlining the key principles now embedded in its Health and Safety Policy.

21/19 Risk Register
Members are asked to consider the latest Risk Register

6. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 15 May 2019

4. To consider the following reports

12/19 Performance Report for the period ending 31 May 2019
This report considers performance against the objectives set out in the Corporate Plan for the period ending 31 May 2019.

13/19 Statement of Accounts
This report accompanies the Draft Statement of Accounts 2018/19.

14/19 Risk Register
Members are asked to consider the latest Risk Register

1. To appoint a Chair for the ensuing year

Nomination received:  Cllr D Clements
2. To appoint a Deputy Chair for the ensuing year

Nomination received:  None

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 13 February 2019

4. To receive the reports of the meeting of the Health and Safety Group held on 18 October 2018

5. To consider the following reports:
05/19 Wales Audit Office Audit Plan 2019
Members are asked to receive the Audit Plan for 2019 from the Wales Audit Office

06/19 Internal Audit Report 2018/19
This report summarises the outcome of work completed by the Authority’s Internal Auditors against the 2017/18 operational audit plan.

07/19 Internal Audit Block 2 Report
The report is the outcome of work completed against the Block 2 of the 2018/19 operational audit plan previously approved by the Authority’s Audit and Corporate Services Review Committee

08/19 Internal Audit Strategy (Draft)
2019/20 – 2021/22
To receive the internal audit strategy for 2019/20 to 2020/21 from the Authority’s Internal Auditors Gateway Assure.

09/19 Annual Governance Statement
The Authority is required to produce an Annual Governance Statement and Members are invited to contribute to and shape the contents of the attached draft 2018/19 statement

10/19 Performance Report for the period ending 31 March 2019
This report considers performance against the objectives set out in the Corporate Plan for the period ending 31 March 2019.

11/19 Risk Register
Members are asked to consider the latest Risk Register

6. To receive a verbal update by the Finance Manager on budget performance for the twelve months ending March 2019.

7. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 28 November 2018

4. To receive the reports of the meeting of the Health and Safety Group held on 18 October 2018

5. To consider the following reports:

01/19 Performance Report for the period ending 31 December 2018
This report considers performance against the objectives set out in the Corporate Plan for the period ending 31 December 2018.

02/19 Annual Audit Letter 2017-18
The Auditor General for Wales’ Annual Audit letter details his statutory responsibilities under the Public Audit (Wales) Act 2004 and the Code of Audit Practice.

03/19 Budget Performance Report 9 Months to December 2018
This report presents budgetary performance information for the period to December 2018

04/19 Risk Register
Members are asked to consider the latest Risk Register

6. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 18 July 2018

4. To receive the reports of the meeting of the Health and Safety Group held on 12 July 2018

5. To consider the following reports:

18/18 Internal Audit Report 2018/19
The report presents the outcome of work completed against the Block 1 of the 2018/19 operational audit plan previously approved by the Authority’s Audit and Corporate Services Review Committee

19/18 Health and Safety Annual Report 2017-18
This report informs members about the issues and activities relating to health and safety management and practice in the Authority during 2017-18 and looks forward to 2018-19.

20/18 Budget Performance Report for the 6 Months to September 2018
This report presents budgetary performance information for the period to September 2018

21/18 Performance Report for the period ending 30 September 2018
This report considers performance against the objectives set out in the Corporate Plan for the period ending 30 September 2018.

22/18 Risk Register
Members are asked to consider the latest Risk Register

6. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To elect a Chairman for the ensuing year
Nomination received:  Mr A Archer

2. To elect a Deputy Chairman for the ensuing year
Nomination received: None

3. To receive apologies for absence

4. To receive any disclosures of interest by Members or Officers in respect of any item of business

5. To confirm the minutes of the meeting held on the 23 May 2018

6. To receive the reports of the meeting of the Health and Safety Group held on 19 April 2018 

7. To receive a verbal update from the Wales Audit Office regarding progress on the Annual Statement of Accounts

8. To consider the following reports:

14/18 Draft Statement of Accounts 2017/18
Members are requested to receive the Draft Statement of Accounts 2017/18

15/18 Revised Internal Audit Report 2017/18
Members are asked to note this revised report, which was originally presented to the previous meeting of the Committee.  The report corrects the rating for the Authority’s HR function, which should have read “substantial”.

16/18 Performance Report for the period ending 31 May 2018
This report considers performance against the objectives set out in the Corporate Plan for the period ending 31 May 2018.

17/18 Risk Register
Members are asked to consider the latest Risk Register

9. To receive a verbal update by the Finance Manager on budget performance for the first quarter

10. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 14 February 2018 

4. To receive the reports of the meeting of the Health and Safety Group held on 19 January 2018 

5. To consider the following reports:
09/18 Wales Audit Office Audit Plan 2018
Members are asked to receive the Audit Plan for 2018 from the Wales Audit Office

10/18 Internal Audit Report 2017/18
This report summarises the outcome of work completed by the Authority’s Internal Auditors against the 2017/18 operational audit plan.

11/18 Internal Audit Strategy 2018/19 to 2020/21
Members are asked to receive the internal audit strategy for 2018/19 to 2020/21 from the Authority’s Internal Auditors Gateway Assure.

12/18 Performance Report for the period ending 31 March 2018
This report considers performance against the objectives set out in the Corporate Plan for the period ending 31 March 2018.

13/18 Risk Register
Members are asked to consider the latest Risk Register

6. To receive a verbal update by the Finance Manager on budget performance for the twelve months ending March 2018.

7. To receive a presentation on Legislative Changes in Data Protection

8. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 22 November 2017

4. To receive the report of the meeting of the Health and Safety Group held on 12 October 2017

5. To consider the following reports:
01/18 Benchmarking of Pembrokeshire Coast National Park Authority’s Planning Authority Performance
The report provides Members with further information on PCNPA’s Planning Authority performance benchmarked against other Planning Authorities in Wales.

02/18 Performance Report for the period ending 31 December 2017
This report considers performance against the objectives set out in the Corporate Plan for the period ending 31 December 2017.

03/18 Annual Audit Letter 2016-17
The Auditor General for Wales’ Annual Audit letter details his statutory responsibilities under the Public Audit (Wales) Act 2004 and the Code of Audit Practice.

04/18 Annual Governance Statement 2017/18
Members are invited to contribute to and shape the contents of 2017/18 Annual Governance Statement

05/18 Budget Performance Report 9 Months to December 2017
This report presents budgetary performance information for the period to December 2017

06/18 Virements over £20k in Financial Year 2017/18 & Contract Variation
Members are requested to approve the virements undertaken in the financial year 2017/18 and the Variation on Contract Standing Orders for the repair work on the paths at Carew Castle

07/18 Internal Audit Provision
Members opinions are sought on an extension to the internal audit provisions currently supplied by Gateway Assure

08/18 Risk Register
Members are asked to consider the latest Risk Register

6. To receive a presentation on Legislative Changes in Data Protection

7. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 19 July 2017

4. To receive the reports of the meeting of the Health and Safety Group held on 13 July 2017

5. To consider the following reports:

20/17 Internal Audit Report 2017/18
The report presents the outcome of work completed against the Block 2 of the 2017/18 operational audit plan previously approved by the Authority’s Audit and Corporate Services Review Committee

21/17 Performance Report for the period ending 30 September 2017
This report considers performance against the objectives set out in the Corporate Plan for the period ending 30 September 2017.

22/17 Budget Performance Report 6 Months to September 2017
This report presents budgetary performance information for the period to September 2017

23/17 Risk Register
Members are asked to consider the latest Risk Register

6. To receive a presentation on Legislative Changes in Data Protection

7. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To elect a Chairman for the ensuing year
Nomination received:  Councillor M Williams

2. To elect a Deputy Chairman for the ensuing year
Nomination received:  Mr A Archer

3. To receive apologies for absence

4. To receive any disclosures of interest by Members or Officers in respect of any item of business

5. To confirm the minutes of the meeting held on the 10 May 2017

6. To receive the reports of the meeting of the Health and Safety Group held on 27 April 2017

7. To consider the following reports:

13/17 Internal Audit Report 2017/18
The report presents the outcome of work completed against the Block 1 of the 2017/18 operational audit plan previously approved by the Authority’s Audit and Corporate Services Review Committee

14/17 Draft Statement of Accounts 2016/17
Members are requested to receive the Draft Audited Statement of Accounts 2015/16

15/17 Improvement Plan Certificate
Receipt by the Authority of the Improvement Plan Certificate from the Wales Audit Office is reported

16/17 Health and Safety Annual Report 2016 -17
This report informs members about the issues and activities relating to health and safety management and practice in the Authority during 2016-17 and looks forward to 2017-18.

17/17 Review of the Authority’s Property Portfolio Asset Management Policy
This report presents Members with a quinquennial update on the Authorities Property Portfolio Asset Management Policy.

18/17 Performance Report for the period ending 31 May 2017
This report considers performance against the objectives set out in the Corporate Plan for the period ending 31 May 2017.

19/17 Risk Register
Members are asked to consider the latest Risk Register

8. To receive a verbal update by the Finance Manager on budget performance for the first quarter

9. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 15 February 2017

4. To receive the reports of the meeting of the Health and Safety Group held on 19 January 2017

5. To consider the following reports:
09/17 Annual Audit Report 2016/17
This report summarises the outcome of work completed against the 2016/17 operational audit plan and incorporates cumulative data in support of internal audit performance and how our work during the year feeds in to our annual opinion

10/17 Performance Report for the period ending 31 March 2017
This report considers performance against the objectives set out in the Corporate Plan for the period ending 31 March 2017.

11/17 Risk Register
Members are asked to consider the latest Risk Register

12/17 Country Path User Survey 2015-16
To inform members of the results of the country path user survey and how this information will be used to guide the future development and management of the Coast Path and public rights of way in the National Park.

6. To receive a verbal update by the Finance Manager on budget performance for the final quarter

7. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 9 November 2016

4. To receive the reports of the meetings of the Health and Safety Group held on 20 October 2016

5. To consider the following reports:

01/17 Internal Audit Report 2016/17
These reports summarise the outcome of work completed against the 2016/17 operational audit plan approved by the Authority’s Audit and Corporate Services Review Committee and incorporates cumulative data in support of internal audit performance and how our work during the year feeds in to our annual opinion

02/17 Internal Audit Strategy 2017/18 to 2019/20
Members are asked to receive the internal audit strategy for 2017/18 to 2019/20 from the Authority’s Internal Auditors Gateway Assure.

03/17 Benchmarking of PCNPA’s Planning Authority Performance
The report provides Members with further information on PCNPA’s Planning Authority performance benchmarked against other Planning Authorities in Wales.

04/17 Performance Report for the period ending 31 December 2016
This report considers performance against the objectives set out in the Corporate Plan for the period ending 31 December 2016

05/17 Budget Performance Report 9 Months to December 2016
This report presents budgetary performance information for the period to December 2016

06/17 Risk Register
Members are asked to consider the latest Risk Register

07/17 Annual Governance Statement 2016/17
Members are invited to contribute to and shape the contents of 2016/17 Annual Governance Statement.

08/17 Certificate of Compliance with Local Government Measure
Members are asked to note that the Auditor General for Wales has certified that the Authority has discharged its duties under the Local Government Measure and has acted in accordance with Welsh Government guidance sufficiently to discharge its duties.

6. To note the diagram outlining the linkages between the Authority’s plans

7. To review the terms of reference of the Committee and make any recommendations for their amendment to the National Park Authority

8. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 27 July 2016

4. To receive the reports of the meetings of the Health and Safety Group held on 14 July 2016

5. To consider the following reports:
18/16 Budget Performance Report 6 Months to September 2016
This report presents budgetary performance information for the period to September 2016

19/16 Performance Report for the period ending 30 September 2016
This report considers performance against the objectives set out in the Corporate Plan for the period ending 30 September 2016

20/16 Risk Register
Members are asked to consider the latest Risk Register

21/16 Changes to the Audit Process
This report informs Members about a pilot project that the Wales Audit Office are undertaking in the Welsh National Park Authorities.

6. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To appoint a Chairman for the ensuing year

Nomination received:  Councillor M Williams

2. To appoint a Deputy Chairman for the ensuing year

3. To receive apologies for absence

4. To receive any disclosures of interest by Members or Officers in respect of any item of business

5. To confirm the minutes of the meeting held on the 11 May 2016

6. To receive the reports of the meetings of the Health and Safety Group held on 21 April 2016

7. To consider the following reports:
12/16 Wales Audit Office Audit Plan 2016
To receive the audit plan for 2016 from the Wales Audit Office

13/16 ISA260 Report to those charged with Governance
A presentation will be made by the Wales Audit Office on its ISA260 Report: Communication Concerning Financial Statements to those Charged with Governance

14/16 Draft Statement of Accounts 2015/16
Members are requested to receive the Draft Audited Statement of Accounts 2015/16

15/16 Health and Safety Annual Report 2015-16
This report informs members about the issues and activities relating to health and safety management and practice in the Authority during 2015-16 and looks forward to 2016-17.

16/16 Performance Report for the period ending 30 June 2016
This report considers performance against the objectives set out in the Corporate Plan for the period ending 30 June 2016

17/16 Risk Register
Members are asked to consider the latest Risk Register

8. To receive a verbal update from the Finance Manager on Budget Performance for the first quarter

9. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 24 February 2016

4. To consider the following reports:

06/16 Internal Audit Annual Report 2015/16
This report summarises the outcome of work completed against the 2016/17 operational audit plan and incorporates cumulative data in support of internal audit performance and how our work during the year feeds in to our annual opinion

07/16 Internal Audit Strategy 2016/17 to 2018/19
To receive the internal audit strategy for 2016/17 to 2018/19 from the Authority’s Internal Auditors Gateway Assure.

08/16 Annual Governance Statement 2015/16
The Authority’s Annual Governance Statement was reviewed by Members in the February 2016 Audit & Corporate Services Review Committee and as a result amendments have been made within the document.

09/16 Performance Report for the year ending 31 March 2016
This report considers performance against the actions and measures set out in the team plans within Corporate Services and also performance against the four Improvement Objectives for the year ending 31 March 2016

10/16 Risk Register
Members are asked to consider the latest Risk Register

11/16 Electronic Point of Sale (EPOS) System Implementation Report 2015/16
This report is the end of project completion review which is provided by KCPOS who installed the system at the Authority’s Information & Heritage Centres. The report reviews the project performance against the original project objectives and, as well as looking at whether these have been met, it details any unfinished work or on-going risks to the continued use of the EPOS system

5. To receive a verbal update by the Finance Manager on budget performance for the first quarter

6. To receive a presentation by the Communications Team on media monitoring

7. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 25 November 2015

4. To receive the report of the meeting of the Health and Safety Group held on 21 January 2016

5. To consider the following reports:

01/16 Gateway: Internal Audit “Block 2” Report
This is the second report from the Authority’s Internal Auditors and presents the findings and conclusions of their review of Corporate Governance and Income Generation.

02/16 Budget Performance Report 9 Months to December 2015
This report presents budgetary performance information for the period to December 2015

03/16 Draft Annual Governance Statement for 2015/16
Members are asked to review the draft Statement and to make suggestions on additional issues to be included in the Statement.

04/16 Performance Report for the period ending 31 December 2015
This report considers performance against the actions and measures set out in the team plans within Corporate Services and also performance against the four Improvement Objectives for the period ending 31 December 2015

05/16 Risk Register
Members are asked to consider the latest Risk Register

6. To receive a presentation by the Estates Officer and Finance Officer covering the CIPFA guidance on the classification of the Authority’s assets and the valuation methods to be applied to those different classifications as stipulated RICS and CIPFA

7. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 15 July 2015

4. To receive the reports of the meetings of the Health and Safety Group held on 2 July 2015 and 8 October 2015

5. To consider the following reports:

16/15 Gateway: Internal Audit “Block 1” Report
This is the first report from the Authority’s new Internal Auditors and presents the findings and conclusions of their review of the Risk Management, Key Financial Controls and Health and Safety.

17/15 Health and Safety Annual Report 2014-15
This report informs members about the issues and activities relating to health and safety management and practice in the Authority during 2014-15 and looks forward to 2015-16.

18/15 Risk Register
Members are asked to consider the latest Risk Register

19/15 Sustainable Development Fund Annual Report 2014-15
The report provides information on progress of the Sustainable Development Fund, including provision for small grants via the “Little Green Grant” Scheme

20/15 Budget Performance Report 6 Months to September 2015
This report presents budgetary performance information for the period to September 2015

21/15 Performance Report for the period ending 31 October 2015
This report considers performance against the actions and measures set out in the team plans within Corporate Services and also performance against the four Improvement Objectives for the period ending 31 October 2015

6. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To appoint a Chairman for the ensuing year

2. To appoint a Deputy Chairman for the ensuing year

3. To receive apologies for absence

4. To receive any disclosures of interest by Members or Officers in respect of any item of business

5. To confirm the minutes of the meeting held on the 20th May 2015

6. To receive the reports of the meetings of the Health and Safety Group held on 15 January 2015 and 16 April 2015

7. To consider the following reports:

11/15 Performance Report for the period ending 31 May 2015
This report considers performance against the actions and measures set out in the team plans within Corporate Services and also performance against the four Improvement Objectives for the period ending 31 May 2015

12/15 Risk Register
Members are asked to consider the latest Risk Register

13/15 Draft Statement of Accounts 2014/15
Members are requested to receive the Draft Statement of Accounts 2014/15

14/15 Planning: Customer survey
This report provides Members with details of a proposed Wales-wide generic planning customer survey

15/15 Welsh Language Standards: Consultation on Compliance Notice
Members are asked to comment on the draft compliance notice issued by the Welsh Language Commissioner in accordance with Section 47 of the Welsh Language (Wales) Measure 2011

8. To receive a verbal update from the Finance Manager on Budget Performance for the first quarter

9. To receive a verbal update on a Document Management System

10. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 11 February 2015

4. To receive the report of the meeting of the Health and Safety Group held on 15 January 2015

5. To consider the following reports:

06/15 Wales Audit Office Audit Plan 2015/16
To receive the audit plan for 2015/16 from the Wales Audit Office

07/15 Performance Report for the year ending 31 March 2015
The report presents the performance for the Authority’s Corporate Services for the year ending 31 March 2015.

08/15 Risk Register
Members are asked to consider the latest risk register

09/15 Review of Communications and Marketing
The report provides Members with an overview of the work of the Communications and Marketing team.

10/15 Internal Audit Strategy 2015/16 to 2017/18
To receive the internal audit strategy for 2015/16 to 2017/18 from the Authority’s Internal Auditors Gateway Assure.

6. To receive a verbal update from the Finance Manager on Budget Performance for the first quarter

7. Forward Work Programme

8. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 12th November, 2014

4. To receive the reports of the meetings of the Health and Safety Group held on 17 July 2014 and 23 October 2014.

5. To receive a presentation with regard to tenders for the provision of internal audit for the years 2014/15 thru 2017/18 from
a) Gateway
b) Pembrokeshire County Council

6. To consider the following reports:

01/15 Internal Audit 2014/15
This report details the findings of the recent Internal Audit of the Authority’s Services which have been undertaken by Pembrokeshire County Council

02/15 Budget Performance Report 9 months to December 2014
This report presents budgetary performance information for the period to December 2014

03/15 Report of HMRC Inspection October 2014
The report is in the form a letter from the H.M.R.C. following their inspection of the Authority’s accounting records in October 2014.

04/15 Performance Report for the period ending 31 December 2014
The report presents the performance to date for the Authority’s Corporate Services for the second quarter of the financial year.

05/15 Joint Working Opportunities
The report lists current and recent joint working activities with National Parks in Wales and in England, PCC and other local authorities and with other organisations.

7. Forward Work Programme

8. To delegate any issues for consideration by the Continuous Improvement Group.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 16th July, 2014

4. To consider the following reports:

15/14 Performance Report for the period ending 30th September 2014
The report presents the performance to date for the Authority’s Corporate Services for the first six months of the financial year.

16/14 Budget Performance Report 6 months to September 2014
This report presents budgetary performance information for the period to September 2014

17/14 Internal Audit 2014/15
This report presents the Audit Plan for the 2014/15 accounting period and the proposed tendering for internal audit provision for the years 2014/15 thru 2017/18

18/14 Health and Safety Annual Report 2013-14
This report informs members about the issues and activities relating to health and safety management and practice in the Authority during 2012-13 and looks forward to 2014-15.

5. Forward Work Programme

6. To delegate any issues for consideration by the Continuous Improvement Group.

1. To appoint a Chairman for the ensuing year

Nomination received:  Councillor M Williams

2. To appoint a Deputy Chairman for the ensuing year

Nomination received:  Mr A Archer

3. To receive apologies for absence

4. To receive any disclosures of interest by Members or Officers in respect of any item of business

5. To confirm the minutes of the meeting held on the 21st May 2014

6. To consider the following reports:

11/14 Performance Report for the period ending June 2014
This report considers performance against the actions and measures set out in the team plans within Corporate Services and also performance against the four Improvement Objectives for the period ending June 2014

12/14 Risk Register
Members are asked to receive the current Risk Register

13/14 Audit Plan 2014/15
Following the appointment of the Authority’s Internal Auditors and Chief Audit Executive this report provides PCC’s Internal Audit department audit plan for 2014/15 (Report to follow)

14/14 Statement of Accounts 2013/14
Members are requested to receive the Statement of Accounts 2012/13

7. To receive a verbal update from the Finance Manager on Budget Performance for the first quarter

8. To delegate any issues of concern to the Continuous Improvement Group for consideration

1.To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 12th February 2014

4. To receive the report of the meeting of the Health & Safety Group held on the 10th April 2014

5. To receive a verbal update from the Finance Manager on Budget Performance for the 12 months to March 2014

6. To consider the following reports:

07/14 Performance Report for the Year 2013/14
This report considers performance against the actions and measures set out in the team plans within Corporate Services and also performance against the four Improvement Objectives for the year 2013/14

08/14 Draft Annual Governance Statement for 2013/14
The purpose of this report is to present to Members the Authority’s Draft Annual Governance Statement for 2013/14.

09/14 Virements over £20k in 2013/14
Members are requested to approve the virements undertaken in the financial year 2013/14

10/14 Report from Wales Audit Office – Asset Management
To consider a report from the Wales Audit Office on Asset Management
7. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 20th November 2013

4. To receive the report of the meeting of the Health & Safety Group held on the 6th January 2014

5. To consider the following reports:

01/14 Performance Report for the Period April – December 2013
This report considers performance against the actions and measures set out in the team plans within Corporate Services and also performance against the four Improvement Objectives for the period April to December 2013

02/14 Risk Register
Members are asked to receive the current Risk Register

03/14 Improvement Assessment Letter
The Auditor General for Wales has recently given his opinion that the Authority has discharged its duties under the Local Government (Wales) Measure 2009 and a copy of his Improvement Assessment letter is appended to the report.

04/14 Budget Performance Report  for the 9 months to December 2013
This report presents budgetary performance information for the period to December 2013

05/14 Internal Audit 2013/14
This report details the findings of the recent Internal Audit of the Authority’s Services which have been undertaken by Pembrokeshire County Council

6. Internal Audit Provision 2014/15
To consider Internal Audit Provision for 2014/15

7. To consider the following report:

06/14 Phase 1 Audit Inspection Regulation Consultation
The Welsh Government would like the Authority to respond to the consultation on the findings on Phase 1 of their report which is aimed to establish by consensus the purpose of audit, inspection and regulation (AIR).

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 7th August 2013

4. To receive the reports of the meetings of the Health & Safety Group held on the 18th July and 17th October 2013.

5. To consider the following reports:

17/13 Performance Report for the period to April to October 2013
This report considers performance against the actions and measures set out in the team plans within Corporate Services and also performance against the four Improvement Objectives for the period April to October 2013

18/13 Risk Register
Following comments from Wales Audit Office, a review of the risk register has been carried out to consolidate some risks, and consider potential risks involved in delivering improvement objectives and service key projects.

19/13 Budget Performance Report  for the six months to September 2013
This report presents budgetary performance information for the period to September 2013

20/13 Internal Audit 2013/14
The report consider the purpose and importance of having an internal audit for the Authority and in particular highlights
• Summary of the 2012/13 Audit
• The Internal Audit Plan for 2013/14.
• Introduction to the new Internal Audit Charter

21/13 Health and Safety Annual Report
This report outlines our vision and strategy for health and well being within the Park Authority as well as reviewing performance and setting goals.

22/13 Conservation Area Grants
The purpose of this report is to provide Members with an overview of protocol and procedure for the Conservation Area Grants.

6. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meetings held on the 15th May 2013 and 26th June 2013

4. To consider the following reports:

13/13 Management and Leadership Development
This report asks members to review and endorse the recent management and leadership development project, facilitated by a successful temporary secondment to the NPA.

14/13 Performance Report for the period to April to June 2013
This report considers performance against the actions and measures for Corporate Outcomes 8, and parts of Outcomes 3 and 5 for the period April to June 2013
Business and Performance Manager 11
15/13 Budget Performance Report  for the three months to June 2013
This report presents budgetary performance information for the period to June 2013

15/13 Budget Performance Report  for the three months to June 2013
This report presents budgetary performance information for the period to June 2013

16/13 Statement of Accounts 201213
Members are requested to receive the Statement of Accounts 2012/13

5. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To appoint a Chairman for the ensuing year

Nomination received:  None.

2. To appoint a Vice-Chairman for the ensuing year

Nomination received:  None.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 27th February 2013

4. To receive the report of the meeting of the Health & Safety Group held on the 18th April 2013

5. To consider the following reports:

06/13 Wales Audit Office – Financial Audit Outline
To receive a presentation on the Financial Audit Outline by Mr Terry Lewis from Wales Audit Office
07/13 Performance Report for the period to March 2013
This report considers performance against the actions and measures for Corporate Outcomes 8, and parts of Outcomes 3 and 5 for the period up to the end of March 2013
08/13 Risk Management Strategy
To consider a draft Risk Management Strategy for the Authority
09/13 Proposals for the Wales Audit Office 2013-14 Performance Audit Work
To receive and comment on the letter from the Auditor General for Wales, outlining “Proposals for the Wales Audit Office 2013-14 Performance Audit Work”
10/13 People Strategy 2012-15: Annual Report
This report asks members to review the first years’ actions and progress relating to the 3-year People Strategy
11/13 Trading Strategy
Members are requested to approve the Trading Strategy for the years 2013 to 2018.
12/13 Virements over £20k in 2012/13
Members are requested to approve the virements undertaken in the financial year

6. To receive a Presentation from the Finance Manager on the Quarterly Accounts.

7. To receive an update from the Finance Manager on financial systems

8. To receive an update from the Finance Manager on Creditor Bank Details

9. To receive an update on provision of a training workshop on the Annual Governance Statement

10. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 7th November 2012

4. To receive the reports of the meetings of the Health & Safety Group held on the 11th October 2012 and 17th January 2013

5. To consider the following reports:

01/13 Performance Report for the period to December 2012
This report considers performance against the actions and measures for Corporate Outcomes 8, and parts of Outcomes 3 and 5 for the period up to the end of December 2012

02/13 Budget Report
This report is a review of the financial performance for the nine months to December 2012

03/13 Internal Audit Report 2012/13
This report details the findings of the recent Internal Audit of the Authority’s Services which have been undertaken by Pembrokeshire County Council

04/13 Draft Annual Governance Statement
The purpose of this report is to present to Members the Authority’s Draft Annual Governance Statement for 2012/13.

05/13 Sustainable Development Fund
The report provides an overview of the working of the Sustainable Development Fund.

5. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on the 5th September 2012

4. To consider the following reports:

21/12 Performance Report for the period to September 2012
This report considers performance against the actions and measures for Corporate Outcomes 8, and parts of Outcomes 3 and 5 for the period up to the end of September 2013

22/12 Joint Working
This report summarises the current joint working arrangements with other National Park Authorities, Local Authorities and other organisations

23/12 Review of PCNPA Strategies and Policies
This is a response to Audit’s request to provide the results of a mapping exercise of all existing strategies and policies so as to identify any further requirements for updating or addressing inconsistencies

24/12 Standards and the Welsh Language
This report is to inform Members of impending changes to the way in which the National Park Authority is required to report on how it conducts its business in relation to the Welsh Language Act 1993 and the Welsh Language (Wales) Measure 2011

25/12 Overview of the Authority’s Estates Officer
This report is a summary overview of the role undertaken by the Authority’s Estates Officer

26/12 Procurement of Replacement Finance System
This report is for Members to endorse and approve the procurement procedures for a replacement finance system

27/12 Engagement Letter for 2012/13 Internal Audit Service
This report represents an opportunity for members to discuss the details of the Engagement Letter for 2012/13 Internal Audit Service from Pembrokeshire County Council

28/12 Budget Report
This report is a review of the half yearly financial performance

5. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To elect a Chair for the ensuing year

2. To elect a Deputy Chair for the ensuing year

3. To receive apologies for absence

4. To receive any disclosures of interest by Members or Officers in respect of any item of business

5. To confirm the minutes of the meeting held on the 9th May 2012

6. To receive the reports of the meetings of the Health & Safety Group held on the 12th January, 12th April and 12th July 2012

7. To consider the following reports:

14/12 Final Draft Statement of Accounts with Audit with Audit Adjustments 13th July 2012
Members are requested to receive the Statement of Accounts 2010/11

15/12 Wales Audit Office – Financial Audit Outline
To receive a presentation on the Financial Audit Outline by Mr Terry Lewis from Wales Audit Office

16/12 Performance Report for Period April to July 2012
This report considers performance against the actions and measures for Corporate Outcome 8 for the period up to the end of July 2012

17/12 Risk Register Report
This Report presents the Risk Register as at August 2012

18/12 Budget Performance Report for the three months to June 2012
This report presents budgetary performance information for the period to June 2012

19/12 Draft Financial Standards Update
The Authority’s Financial Standards are reviewed on a four yearly cycle and this report provides an opportunity to consider the standards update.

20/12 Health and Safety Annual Report
This report outlines our vision and strategy for health and well being within the Park Authority as well as reviewing performance and setting goals.

8. To delegate any issues of concern to the Continuous Improvement Group for consideration

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on 1st February, 2012 (green papers)

4. To receive the Report of the meeting of the Health & Safety Group held on 12th January, 2012 together with a quarterly update on accident/incident statistics

5. To consider the following reports:

09/12 Performance Report for the 4th  Quarter of the Year 2011/12
This report considers performance against the actions and measures for Corporate Outcome 8 for the period up to the end of March 2012

10/12 Strategic Grant Letter Performance Report
This report considers performance against the actions specified in the Strategic Grant Letter for the period up to 31st March 2012.

11/12 Strategic Grant Letter – 2012/13
This report presents the Strategic Grant Letter for 2012/13

12/12 Risk Register Report
This Report presents the Risk Register Report for the 4th Quarter of the year 2011/12

13/12 Review of Governance Arrangements
This report outlines the process of reviewing governance arrangements

6. To receive a Presentation from the Finance Manager on the Quarterly Accounts.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on 26th October, 2011.

4. To receive the Wales Audit Office Annual Improvement Report.

5. To consider the following reports:

01/12 Systems Letter Report
To provide Members with an update on action taken by the Authority in response to the Wales Audit Office’s (WAO) Action Plan, which was agreed following WAO’s 2010/11 audit of the Authority’s financial statements.

02/12 Budget Report – December 2011
This report details the Budget Performance Report for the 9 months to December 2011.

03/12 Internal Audit Report 2011/12
This report details the findings of the recent Internal Audit of the Authority’s Services which have been undertaken by Pembrokeshire County Council.

04/12 Performance Report for the 3rd Quarter of the Year 2011/12
This report considers performance against the actions and measures for Corporate Outcome 8 for the period up to the end of December 2011.

05/12 Strategic Grant Letter Performance Report
This report considers performance against the actions specified in the Strategic Grant Letter for the period up to 31st December 2011.

06/12 Car Park Report
This report presents a review of car park operation during 2011.

07/12 Risk Register Report
This Report presents the Risk Register Report for the 3rd Quarter of the year 2011/12.

08/12 Personnel Service Report
This is the first report to the Audit and Corporate services Review Committee on the Authority’s Personnel service.

6. To receive Presentations on the Authority’s Finance Service and Members Services.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on 3rd August, 2011

4. To consider the following reports:

06/11 Quarterly Budget Report
This report presents budgetary performance information for the six month period to September 2011.

07/11 Quarterly Performance Report
To receive the report on performance for the second quarter of the year 2011/12.

08/11 Strategic Grant Performance Report
To receive a progress report on the targets set in the Strategic Grant Letter as at the end of the 2nd quarter.

09/11 Risk Register Report
This report reviews the Risk Register as at the end of the 2nd quarter.

10/11 Building Maintenance
This report is an overview of the maintenance of the Park Authority’s buildings.

11/11 Health &Safety Annual Report
This report outlines our vision and strategy for health and well being within the Park Authority as well as reviewing performance and setting goals.

12/11 National Park Management Plan – Interim Change Report
This report summarises progress and change relating to the National Park Management Plan 2009-2013, including updates to state of the Park information.

1. To receive apologies for absence

2. To receive any disclosures of interest by Members or Officers in respect of any item of business

3. To confirm the minutes of the meeting held on 20th July 2011

4. Wales Audit Office – Corporate Assessment Update Letter
To receive a presentation on the Corporate Assessment by Mr John Roberts from Wales Audit Office.

5. To consider the following reports:
01/11 Wales Audit Office – Financial Audit Outline
To receive a presentation on the Financial Audit Outline by Mr John Dwight from Wales Audit Office

02/11 Budget Performance Report to June 2011
This report presents budgetary performance information for the period to June 2011

03/11 Statement of Accounts 2010/11
Members are requested to receive the Statement of Accounts 2010/11

04/11 Performance Report for the first quarter of the year 2011/12
To receive the report on performance for the first quarter of the year
2011/12

05/11 Overview of the Authority’s Property Portfolio, the work of the Estates Function and Ongoing Property Review
This paper provides a summary overview of the Authority’s property portfolio, its day to day estate management and ongoing review

6. To consider the format of future meetings of the Committee and agenda items for forthcoming year

7. To receive a presentation on Performance Reporting